Job description

Executive Support

• Manage complex and dynamic calendars, prioritising appointments and ensuring optimal time management for the executive.
• Coordinate international and domestic travel arrangements, including itineraries, logistics, and expense reports.
• Prepare, proofread, and edit high?quality correspondence, presentations, and documentation.
• Act as a gatekeeper by screening calls, emails, and meeting requests, ensuring efficient communication flow.

Administrative & Operational Excellence

• Organise meetings, workshops, and events (onsite and offsite), including agenda preparation and minute?taking.
• Maintain confidential files and manage sensitive information with the highest level of discretion.
• Support budgeting, tracking expenses, and processing invoices.
• Liaise with internal teams and external stakeholders to ensure seamless coordination.

Project Coordination

• Assist in project follow?up, ensuring milestones and deadlines are met.
• Conduct research, compile reports, and prepare briefing materials for the executive.
• Proactively identify opportunities to improve administrative processes and overall efficiency.

ProfileQualifications & Experience

• Proven experience (2+ years) as an Executive Assistant or in a similar high?level administrative role.
• Excellent command of English
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Strong organisational and multitasking skills, with the ability to anticipate needs.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to work autonomously and maintain composure in a fast?paced environment.

Personal Attributes

• Proactive, solution?oriented mindset.
• Exceptional communication and interpersonal skills.
• Strong attention to detail and commitment to quality.
• Team?oriented, flexible, and able to adapt to shifting priorities.

Organisation and department descriptionOur client, a leading organisation in Luxembourg, is seeking a highly organised and proactive Executive Assistant to provide top?level support to senior leadership. This role requires exceptional organisational skills, discretion, and the ability to operate in a fast?paced, international environment.Offer This is a fantastic opportunity to support senior leadership within a reputable organisation in Luxembourg, offering a dynamic work environment and exposure to strategic initiatives.